Release of Information

How do I get a copy of my medical records?

If your hometown physician or a medical specialist requests a copy of your Sindecuse Health Center medical record, you must sign an authorization before we can send it. Information from your medical record is never shared with any area of the University, or with any administrator, faculty or staff member without your written consent.

Seven to 10 days' notice is required to copy and mail records. Authorization forms may also be obtained from the health care provider requesting your records.  This form asks you to identify the physician or medical office requesting the records.

Print theRelease of Information (Authorization) form and fill the front side out completely according to the instructions below.

  1. Fill in all identification information on the top four lines.
  2. Circle "From" or "To" Sindecuse Health Center depending upon whether we are sending your information somewhere or requesting it from another provider.
  3. Circle "From" or "To" another person or organization.
  4. Fill in the complete address and fax number of the provider or organization where we will be sending your information or from whom we will request your information.
  5. Put a check in the box beside the parts of the medical record you want sent or requested. If you are not sure of what parts should be checked, please leave a message for us at (269) 387-3283.
  6. Put a check in the box regarding the purpose for this request.

This authorization is good for one year. You may change this time by filling in another date or event (e.g. graduation from WMU). If you are a patient 18 or older, be sure to sign and date the form. If you are under 18, a parent or guardian must sign and date the form and list the relationship to the patient.

  • Fax this form to (269) 387-4494, Attn: Medical Records
  • Or, mail it to:
Medical Records
Sindecuse Health Center
Western Michigan University 
1903 W Michigan Ave
Kalamazoo MI 49008-5445
  • Or, bring the signed authorization and a picture ID to Sindecuse Health Center. The seven- to 10-day processing notice still applies.


If you are unable to view these forms, download and install Adobe Reader.

WMU Sports Medicine Clinic forms

For more information

Call (269) 387-3287.