Asylum
Lake Policy and Management Council Meeting Minutes
2016 Fetzer Center
Western Michigan University
January 12, 2005
AGENDA:
I. Call to Order
Meeting was called to order at 7:08 p.m.
II. Roll Call
A Sign-In Roster
Council Members Present: Paul MacNellis, Tim Holysz, Todd Kesselring, Tyler Bassett, Mark Hoffman, Mary Hosley, Duane Hampton, Steve Kohler, Michael Nassaney, Ann Paulson
Guests: Kay Chase, Cari DeLong
III. Adoption of Agenda
IV. Approval of 12/09/04 Meeting Minutes
V. Old Business
A. By-Laws
- The By-Laws were not emailed to Council Members before the meeting; therefore discussion of the by-laws will be tabled until next meeting.
B. Council Chair / Vice Chair Nominations
- Mary Hosley nominated Mark Hoffman for position of Vice Chair. Mark accepted the nomination.
- Paul MacNellis was nominated by email for the position of Chair. Paul accepted the nomination.
- Motion to close nominations. Motion was seconded. All in favor. None opposed.
- A quorum was present.
- Ballots were handed out and nominations were written down.
- For the position of Chair, Paul MacNellis received 10 votes; the majority of the quorum. Paul MacNellis was elected to the position of Chair.
- For the position of Vice Chair, Mark Hoffman received 10 votes; the majority of the quorum. Mark Hoffman was elected to the position of Vice Chair.
C. Committee Vacancies
- There was question as to whether or not a non-council member could be a committee member. It was decided the By-laws did not specify a committee member had to be a council member.
- There was question as to when committees meet. By-laws state "Meets as needed."
- There was question as to the length of terms for committee members. The By-laws do not state term length for committee members. There was general agreement that a 1 year term would be sufficient.
- Mary Hosley motioned to appoint Tyler Bassett as representative to the Research and Education Committee and Kay Chase as representative to the Operations Committee. Motion seconded by Ann Paulson. All in favor. None opposed.
VI. New Business
A. Meeting Schedule
- After next months meeting it may not be necessary to meet every month.
- Prefer to meet next month since there are a few deferred items on the agenda.
- Mary Hosley moved to hold meetings on second Thursday of each month. Seconded by Michael Nassaney. All in favor. None opposed
- Next meeting is on Thursday the 10th of February.
VII. Project / Special Committee Reports
Tim Holysz reported for the Operations Committee:
- A table of WMU Landscape Services Asylum Lake Property Annual Maintenance Cost was handed out.
- The maintenance tasks and the hours required for each task were reviewed.
- Cost of labor for the hours was listed.
- The list included maintenance tasks that have been performed by Western Landscape Services. Western will continue any tasks that it has previously committed to. These tasks will not need to be included in a budget.
- If the Council makes improvements to the property a yearly budget to maintain any projects will need to be submitted.
- Portions of the prairie will be burned.
- Trash is picked up along Parkview, Drake, and along the highway.
- Western mows along Parkview. City mows along Drake.
- Fence repairs are done on an as needed basis.
- Snow removal is done in conjunction with COE. Parking lots are cleared.
- Signage - needs further discussion. Will have to be budgeted for.
- There was suggestion to have a statement from Maintenance of things that would be part of Western's commitment and then a statement of what will be above and beyond Western's commitment, for the Council to discuss.
- Materials in addition to labor would need to be budgeted for.
Michael Nassaney reported for the Research & Education Committee:
- Committee has not had a chance to meet yet.
- Concern was raised over conflicting interests on the property. In trying to clean up the property relics that could have been useful to archeologists were destroyed.
- This Council is needed to serve as a body to oversee a whole range of activities going on at the property.
VIII. Public Comments
None.
IX. Council / Staff Comments
X. Adjournment
Meeting was adjourned at 8:15 PM.