June 18, 2012


The April 2012 diplomas were mailed to graduates on Friday and should be arriving shortly.   Starting with the June 2012 graduating class we are switching to a new diploma vendor, Michael Sutter.   Michael Sutter is a well established company with several clients in Michigan including, The University of Michigan, Oakland University, and Northern Michigan University. 

Moving to Michael Sutter will improve service to our graduates.   Diplomas will be mailed within one to two weeks of the degree being awarded and students will receive an e-mail notification when the diploma is sent.   

FERPA and Student Notes

According to FERPA all notes made about a student that an institution maintains and shares with school officials are included in the definition of education records.   This applies to notes produced and maintained in electronic as well as hard copy format and includes all e-mail correspondence.  

It is important to understand that notes are considered a part of the education record because that means notes are subject to disclosure under FERPA.  In the event the student invokes his/her right to inspect or review their education record, all student notes would need to be made available to the student.   Notes would also be subject to disclosure if the education record is released to comply with a judicial order or subpoena.   

Sole possession notes are an exception.  Sole possession notes are made by one person as an individual observation or recollection of a student, and are kept in the possession of the maker. Sole possession notes are not subject to FERPA regulations. However, sharing the notes with another person, or placing them where they can be viewed by others makes them “education records” and subject to FERPA.

With the move to imaging and electronic communication it is easier than ever to maintain information on a student, but we need be mindful that any information kept is subject to disclosure under FERPA.

Upgrade Mozilla Firefox

If you use Mozilla Firefox you may need to upgrade the browser.  Version 3.x, Mozilla is no longer issuing security updates which leaves you vulnerable to viruses and/or trojans. OIT advises upgrading Firefox to version 13 ASAP.  If you do not feel comfortable doing this yourself, please contact the IT person in your college or department for help.

Cognos Upgrade

Cognos will be upgraded from version 8 to version 10 on Sunday, June 24, 2012. When you log in next Monday you will notice that the sign-in screen looks different. If you have your preferences set to show the opening splash screen, that will also look different. Otherwise, you should not see much change.  If you have issues, email Jason Jach (jason.jach@wmich.edu) or Teressa Williams (teressa.williams@wmich.edu).

Upcoming Dates:

  • Wednesday, June 27—Summer I session ends
  • Thursday, June 28—Summer II session starts
  • Saturday, June 30—Commencement
  • Tuesday, July 3—Final grades due at noon
  • Wednesday, July 4—Independence Day Recess
  • Thursday, July 5—Summer II drop/add ends
  • Friday, July 6—Census
  • Monday, July 9--$100 lad add fee begins
  • Tuesday, July 10—Last day to receive a 50% refund for complete withdrawal
  • Monday, July 23—Last day to receive a 25% refund for complete withdrawal
  • Monday, July 23—Last day to withdraw
  • Friday, August 17—Summer II session ends
  • Tuesday, August 21—Final grades due at noon
  • Tuesday August 28 to Friday, August 31—Fall Welcome

Visit related WMU sites

There is a lot more to see! Visit some of our friends at WMU to learn about academics, costs of attendance, and campus life.

Office of the Registrar
1903 W Michigan Ave
Western Michigan University
Kalamazoo MI 49008-5256 USA
269 387-4300 | 269 387-3545