Guidelines for faculty/staff related to FERPA

The DOs for faculty & staff . . .

  • DO refer requests for information from the education record of a student to The Registrar's Office.

  • DO keep only those individual student records necessary for the fulfillment of your teaching and advising responsibilities.

  • DO keep any personal professional records relating to individual students separate from their education records. Private notes of a faculty/staff member concerning a student intended for the member's own use are not a part of the student's education records.

  • DO get written permission from a student before including non-directory information such as grades and GPA in a letter of reference. See the recommended letter on the left.

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Office of the Registrar
1903 W Michigan Ave
Western Michigan University
Kalamazoo MI 49008-5256 USA
269 387-4300 | 269 387-3545