Forms

Below are links to a variety of forms associated with submitting external funding proposals, developing contracts and other agreements for project work, and for meeting federal and University compliance regulations.

Proposal Approval Form

Budget forms
Compliance forms
Conflict of interest forms
Contract forms
Intellectual property and technology transfer forms
Internal funding forms
Project management forms
Proposal submission forms

Budget forms

Template with Basic Budget

Template with Cost Share

Compliance forms

 Animal care

Application for Initial IACUC Review

Annual IACUC Review Form 

IACUC Add Investigator Form

Supplement A—Hazardous Materials

Supplement B—Survival Surgery

Supplement C—Pain and Distress

Biosafety

Biological Agent Order Form

IBC Registration Form—for recombinant and synthetic DNA research—2018

Export control

International Visitor Registration Form

17-1  Export Control Worksheet:  International Visitor to Western Michigan University

17-2  Export Control Worksheet:  International Visitor Host

17-2a  Export Control Worksheet:  International Visitor Host Additional Visitors

17-3  Export Control Worksheet:  International Collaboration

17-3a  Export Control Worksheet:  International Collaboration Additional Collaborators

17-4  Export Control Worksheet:  International Travel for Western Michigan University Activities

17-5  Export Control Worksheet:  Technology Control Plan

17-5a  Export Control Worksheet:  Technology Control Plan Access

17-5c  Export Control Worksheet:  Technology Control Plan Access Brief - Collaborator 

17-5d  Export Control Worksheet:  Technology Control Plan Access Brief – Foreign Hire

Human Subjects in Research

Application for Initial IRB Review—If a research project involves the collection of blood or blood products, additional questions must be answered and submitted with the IRB application form.

Application for Continuing IRB Review

Additional IRB Investigators Form

Class Research Project Form—to be completed and submitted by the instructor.

Document Development Checklist

Final Report Form

Sample Consent and Assent Forms—to be customized by the researcher.

Anonymous survey consent

Assent of a child (7-12 years old)

Assent of a child or ward (12-17 years or cognitively impaired)

Informed consent form

Permission of a parent or guardian

Sample anonymous online survey

Template for Informed Consent Form

Template for Protocol Outline

Radiation Safety

Incident Report for Radiation Safety

Radiation Producing Machine Registration

Radiation Safety Program Internal Audit

Radionuclide Order Form

Room Application

Use Application

Conflict of interest forms

Significant Financial Conflict Avoidance Form

Significant Financial Conflict of Interest Disclosure Form

Contract forms

Material transfer agreements

Incoming Material Transfer Agreements, non-UBMTA—Contact the research contracts administrator.

Outgoing Material Transfer Agreements, non-UBMTA

Uniform Biological Material Transfer Agreements—For biological materials, WMU is a signatory to the UBMTA.

Project agreements

Project agreement templates are available after consultation with the research contracts administrator.

Bi-lateral negotiated sponsored agreements—Second party initiated to WMU (template upon request)

Federal sub-awards—WMU generally follows the Federal Demonstration Partnership guidelines for federal sub-awards.

Industry and other for-profit entity contract agreements (template upon request)

Non-federal sub-awards—WMU initiated to second party (template upon request)

Other

Memoranda of Understanding—To build a research collaboration, be it a multiparty, master or international research agreement, contact the research contracts administrator.

There may be additional contracts that are associated with a sponsored project, such as non-disclosure agreements and confidentiality agreements. Submit associated contracts that support the sponsored research project for review to the research contracts administrator.

WMU will negotiate and accept other formats for sponsored agreements through its contract review process. All contracts executed on behalf of the WMU Board of Trustees must be reviewed and comply with a University-approved template before execution by an authorized official. Guidelines on the WMU contract review process.

If a sponsored project requires that WMU hire consultants or independent contractors, see applicable Business Services forms.

Contact the research contracts administrator for additional information and guidance.

Intellectual property and technology transfer forms

Confidential disclosure agreements—CDAs and Non-disclosure agreements—NDAs

Mutual agreement 

Non-Disclosure Agreement Terms Acceptance Form    

One-way agreement, WMU  

One-way agreement, company  

Intellectual Property Disclosure

Intellectual Property Disclosure Instructions and Form

Material transfer agreements

Incoming Material Transfer Agreements, non-UBMTA—Contact the research contracts administrator.

Outgoing Material Transfer Agreements, non-UBMTA

Uniform Biological Material Transfer Agreements—For biological materials, WMU is a signatory to the UBMTA.

Other

Inventions, proprietary information and other intellectual property agreement 

Waiver of WMU Ownership Rights—No significant use of WMU facilities or funds.

Internal funding forms

Below are application materials and reimbursement forms for WMU internal funding.

Faculty Research and Creative Activities Award

Budget Worksheet and Justification

Progress Report Form and Guidelines

Final Report Form and Guidelines

Faculty Research Travel Fund Application Form

Publications of Papers and Exhibition of Creative Works Application

Support for Faculty Scholars Award Final Report

Project management forms

 Visit the Grants and Contracts office to access policies and associated forms regarding project functions such as:

Pre-award spending

Budget categories, changes, and project spending

Cost sharing and transfers

Project procurement card applications and procedures

Federal cost principles

Project closeout and records retention

Proposal submission forms

A Proposal Approval Form (PAF) that summarizes the project, personnel, budget and other characteristics of the proposal is required for all external funding proposals and contracts. The PAF is also used to document principal investigator acknowledgement of WMU regulations and approval for submission of the proposal by University officials.