The process for introducing emerging technology into general purpose classrooms is divided into three distinct phases.
Phase 1: The discovery phase
This phase begins with faculty initiating a request to their college IT director. This request specifies the new emerging technology that they would like to be installed in general purpose classroom(s).
Phase 1 ends at a decision point. Is the classroom a general purpose classroom? If it is not, implementation and support of the technology remains with the college. If it is, then
- The request moves to the Office of Information Technology with approved "proof of concept" funding from the college.
- A completed product review request form is submitted.
- A product review checklist is submitted.
Phase 2: The analysis phase
This phase begins with the receipt of the product review initiation form and product review checklist by IT. The IT reviewer will verify the information and will collect additional information as needed, e.g. contracts, SaaS questionnaire if a cloud service, etc.
This information is passed to the Ed Tech committee for a preliminary review. After any clarifications are completed, the Ed Tech committee will pass the information to IT customer service director, who in turn requests the classroom technology team to review the product. They will determine if:
- The product will work with classroom technology equipment.
- If the product is compatible, they will install it in the test room, UCC 2033.
- Requesting faculty will be invited to use the product in room 2033, which may include the faculty member conducting a class in that room.
- A feasibility analysis, containing what it takes to install the product into any general purpose classroom, and an assessment on whether the product has a reasonable change of high usage by faculty, will be prepared.
- A final report, with recommendation, and the feasibility analysis is forwarded to the Ed Tech committee.
Phase 3: The fruition phase
The Ed Tech committee reviews the information provided from phase 2. Depending upon the information provided, the committee send it back to the originating college, or move it forward. To move it forward:
- The Office of Business and Finance and the WMU general counsel's office must review the contract and any other legal documents to ensure they adhere to University business and legal standards.
- The Ed Tech committee then forwards their recommendations, legal advice, initial costs to install and recurring costs (determined during the product review) to the Academic and Information Technology Council.
- The Academic and Information Technology Council reviews the documents and will either send it back to Ed Tech as not supportable (e.g. too costly), or present it to the Faculty Senate Executive Board.
- If presented to the Faculty Senate Executive Board, they will review it to determine if there is a broad base of support for adding the product to general purpose classrooms. If so, the endorsement, supporting documentation and cost information is presented to the CIO for funding budget and implementation.