Roles are sets of permissions given to users of the system. CMS users have four possible roles: author, publisher, reporter and manager. The last three are considered add-on roles; they are permissions given in addition to those of an author.

author iconAuthor

Everyone in the system is an author—as soon as you complete basic training and are entered into the system you are automatically given the author role. At this point, you will have permission to create, edit and moderate basic and directory page content types for your assigned section; however, you cannot publish that content. Only users with the publisher role can publish that content.


Announcements are used for time-sensitive information within a section's landing page. They are distinct from news articles in that 1) they do not exist as pages of their own, but only link to pages elsewhere, and 2) they are not considered for publication in WMU News.

basic page iconBasic page

Authors can create, edit and moderate the content type. Basic pages are used for the static information pages within your section (the classic "About Us" page). They are typically linked from the section menu.

directory page iconDirectory page

Authors can also create, edit and moderate this content type. Directory pages contain complete contact information for a person. They automatically populate the section's directory list. Do not create directory pages for persons with privacy flags in place. If you can't find them in the phone directory, don't make a directory page for them.

publisher iconPublisher

The publisher role affords users the ability to approve content for publication on the World Wide Web. Once the publisher approves content, the page is immediately published. Basic pages and directory pages are the types of content that require publisher approval.

It is possible for you to have a dual role of both author and publisher.

However, authors cannot publish their own content; another author with the publisher role must publish that content. A section may have more than one publisher. 

manager iconManager

Managers can create and instantly publish directory lists, spotlights, slides, slideshows, social media badges and webform components—the webform page itself must go through the moderation process, but the guts of the form are published instantly. Managers can also add and position menu items for basic pages, directory lists and webforms.

Call to action

A call to action is an appeal to the audience that aims to provoke an immediate response (e.g., Apply now) and is used exclusively in a landing page.

directory list iconDirectory lists

Directory lists are dynamic pages that display a list of directory pages for a section.


An infographic is a visual representation of data intended to present complex information quickly and is used exclusively in a landing page.

Landing page

A landing page is used for a section's home page or a portal site.

slideshow iconSlides and slideshows

Slides are individual images for use in a slideshow. They can include a title, caption and a link. Slideshows are a rotating sequence of slides.

social media iconSocial media badges

Add social media badges to a section to show links in column 3 for pages on Facebook, Twitter and other supported networks.

spotlight iconSpotlights

Spotlights are used to highlight points of interest located inside or outside of your assigned section.

webform iconWebforms

Webforms are contact forms or questionnaires accessible to visitors to your Web section.

menu iconManage section menu

This feature is used to create and manage the menu links to pages within the section. The section menu is replicated on every page in the section.

reporter iconReporter

A reporter is someone who contributes news and events for possible inclusion in WMU News. Changing the moderation state for those content types from draft to needs review will not send them to your section's publisher, but will instead send them to the Office of University Relations for review.

events iconEvents

Events are used to populate the public WMU News Events Calendar page. They can be linked to news articles, and are reviewed by university relations for possible inclusion on the calendar. 

news iconNews articles

News articles are used for press releases, news stories and other official announcements.


This role allows the user to access webform results—it is only necessary if you need to provide webform results to users who do not have the manager role.