Submissions

Session Proposals (deadline: May 15)
- Session Proposal Form
Paper Proposals (deadline: September 15)
- Participant Information Form
Reservations for Business Meetings and Receptions (deadline: October 1)
- Meeting/Reception Reservation Form
Offers to Preside for General Sessions (deadline: October 1)
- Offer to Preside Form
For Session Organizers (deadline: October 1)

Session Proposals

Proposals for Sponsored and Special Sessions are made on the Session Proposal Form, which is available on the Congress Web site beginning in February.

Proposals for Sponsored and Special Sessions—including sessions of papers, panel discussions, roundtables, poster sessions, workshops, and performances—are due on May 15 for the following year’s Congress. The Congress Committee considers the proposals in June, and would-be session organizers are informed of the Committee’s acceptance or rejection of sessions by post in July.

Session Proposal Form

The Session Proposal Form for the 45th International Congress on Medieval Studies (May 13-16, 2009) will be available in February. The Medieval Institute does not accept session proposals by e-mail.

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Paper Proposals

A paper proposal comprises an abstract of no more than 300 words and a completed Participant Information Form, which is available on the Congress Web site beginning in July.

The Call for Papers for the following year's Congress, which lists the Sponsored and Special Sessions approved by the Congress Committee, is available on the Congress Web site in July. You may send a paper proposal to the contact person listed in the Call for Papers for a Sponsored or Special Session OR submit a proposal directly to the Congress Committee to be considered for inclusion in a General Session. Sponsored and Special Sessions may be closing or closed at any point along the timeline to the September 15 deadline for paper proposals. The person proposing a paper who waits until the last minute may be very disappointed. Organizers of Sponsored and Special Sessions are obliged to forward proposals that are not selected to the Congress Committee, so that the papers can be considered for General Sessions.

Participant Information Form

The Participant Information Form is available in two formats, as a Microsoft Word form and as an interactive PDF file.

Participant Information Form (Microsoft Word form to download or complete online, save, print out, and mail or fax by September 15)

Participant Information Form (interactive PDF file to complete online, print out, and mail or fax by September 15)

Viewing PDF files requires Adobe Acrobat Reader©, which you can download for free.

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Reservations for Business Meetings and Receptions

Learned societies, associations, and institutions may hold business meetings or host receptions at the Congress. Space is reserved by submitting the Meeting/Reception Reservation Form by October 1, which is available at the Congress Web site in July.

Meeting/Reception Reservation Form

The Meeting/Reception Reservation Form is available in two formats, as a Microsoft Word form and as an interactive PDF file.

Meeting/Reception Reservation Form (Microsoft Word form to download or complete online, save, print out, and mail or fax by October 1)

Meeting/Reception Reservation Form (interactive PDF file to complete online, print out, and mail or fax by October 1)

Viewing PDF files requires Adobe Acrobat Reader©, which you can download for free.

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Offers to Preside for General Sessions

The Congress Committee at the Medieval Institute gratefully accepts offers to preside over General Sessions made on the Offer to Preside Form (deadline: October 1). You need not be delivering a paper at the Congress in order to preside over a General Session.

Offer to Preside Form

The Offer to Preside Form is available in two formats, as a Microsoft Word form and as an interactive PDF file.

Offer to Preside Form (Microsoft Word form to download or complete online, save, print out, and mail or fax by October 1)

Offer to Preside Form (interactive PDF file to complete online, print out, and mail or fax by October 1)

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For Session Organizers

Complete paperwork for a session comprises a signed Organizer Contract, a Session Organizer Form, and Participant Information Forms for all organizers, presiders, paper presenters, panelists, discussants, and respondents (deadline: October 1). Click here for instructions on completing and submitting session paperwork.

Session Organizer Form

The Session Organizer Form is available in two formats, as a Microsoft Word form and as an interactive PDF file.

Session Organizer Form (Microsoft Word form to download or complete online, save, print out, and mail or fax by October 1)

Session Organizer Form (interactive PDF file to complete online, print out, and mail or fax by October 1)

Organizer Contract

. Organizer Contract to print out, sign, and return to the Medieval Institute by October 1.

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