The University procurement card may not be used for the purchase of meals during travel. Travelers will need to pay with an alternative method and submit your meal receipts along with your Travel Voucher for reimbursement.
Meals for one day trips WILL NOT be reimbursed as the Treasury Department regulations classify meal reimbursements during day trips as taxable income. An exception of that rule involves situations where University business is conducted during a meal. This exception normally requires the presence of non-University personnel.
Per diem for meal expenses, including tips, are:
If the cost of meals arranged by a conference or special meeting exceeds the limitations above, actual expenses will
be reimbursed. You must provide a listing of expenses on a program or paid receipt or letter of
approval from the department head. Conferences meals included in the conference fee will not be reimbursed.
When attending a conference or seminar that does not require overnight travel, any costs associated with meals not included in the conference/seminar fees will not be reimbursed by the University. This includes both in and out-of-town conferences and seminars.
The University recognizes hosting as an appropriate expense of University funds if hosting activities contribute to, or result from, legitimate University-related business. Each department is expected to use prudence in determining the appropriateness of the hosting function. Please read the the Hosting Meals section in the Travel Policy and Procedures for detailed instructions.