Traveling by Ground

Step 1: Provide itinerary

The traveler's itinerary should be left with his or her supervisor or at least one other person within the department.

Changes to your itinerary

Changes in travel plans after the reservation has been booked or during the trip should be is the responsibility of the travel.

Step 2: Track expenses

Western Michigan University travelers are responsible for payment of all related travel expenses, the University procurement card can not be used. An original receipt must be submitted for reimbursement of any business related expenses such as:

  • Hotel bills.
  • Meals—itemized register receipts required if not claiming per diem.
  • Public transportation such as trains, buses, taxi or limos.
  • Rental car.

Please note: Expenses that are not directly related to the business purpose of the trip will not be reimbursed. Examples include such items as movie rentals or personal telephone calls.