Air Travel—Steps to:

AUTHORIZATION >> travel >> reimbursement

1. Create or verify that you have a AAA—RESX Login* profile.
   
   • Create a profile—fill out an Individual Traveler Profile and fax to (402) 390-9110 or email it to .
     
     Verification—If you can't remember your login information or if you have a profile created contact or calling (800) 854-5044.
     
     * Please note that the the login to RESX is not your BroncoNet ID and password.
     
2. Estimate your travel plans and costs for things such as:
   
   • Departure & return dates
   • Conference cost
   • Hotel accommodations
   • Air travel—Estimated cost for air travel through AAA's RESX system. All tickets must be booked through AAA Travel.
     
     • Better deals found elsewhere? If you are able to provide documentation that you can find a lower price from an outside source, contact AAA at
       (800) 854-5044 to see if they can match the price. If they are unable to match the price a waiver can be obtained as long as it is done before the tickets are purchased. Purchases of airline tickets from another source without a waiver will not be reimbursed.
       
   • Car rental
   • Meals
     
3. Obtain Online Air Travel Authorization
   University travelers, as far in advance as possible:
• Login to the Air Travel Authorization system using your BroncoNet ID and password,
  • Have your travel estimation available for entry into the online system.
    (Quick Guide  |  Training Videos)
  • Complete and submit an online travel authorization.
  • Wait for notification that your authorization has been approved.
    
    Please note: if you have checked "Return to requestor instead of AAA", on your travel authorization, your travel authorization will not be sent to AAA and therefore not available when you place a reservation within RESX. AAA can not process any RESX reservations until they receive your authorization. You will first need to mark "Approve/Route" within your request before moving on to the next step.
    
4. Place Your Reservations
   Once your authorization has been approved you can proceed with placing your reservations.
   
   

   International Travel*

   Internation travel must be booked through a AAA Travel Agent by calling (800) 854-5044. The RESX system is only for domestic travel.
   
   

   Domestic Bookings*

   Log in to AAA—RESX system to place your travel reservations and solidify your itinerary.
   
   
   • Ticket Payment
     Tickets will be automatically charged to the University's Business Travel Account and then charged back to the various departments accordingly.
   • Frequent Flier Mileage—University travelers are allowed to keep their own frequent flier miles. However, travelers should keep in mind the importance of obtaining the lowest available fares.
   • Hotel Accommodations
     If lodging has not been prearranged, such as through a conference, AAA Travel can assist you with your reservation.
   • Car Rental
     When a rental car is needed introduction with air travel, the reservation can be made via AAA travel. A personal credit card will be requested by AAA Travel to guarantee the reservation. A personal credit card will also be needed for payment of the rental car at pick up. The original receipt will need to be submitted for reimbursement.
   *Please note: Flight reservations and payment reservation outside of coach class must be pre-approved by the appropriate vice president.

If you need AAA agent assistance you may call (800) 854-5044.

LOGIN TO SYSTEM

Quick Guide
Training Videos



Online Tutorial
Quick Guide

* Please note that the login to RESX is not your BroncoNet ID and password.