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Outdoor Space

There are a number of outdoor spaces on campus that RSOs may reserve to set up information tables, program, and promote their activities and organizations. Review the policies and procedures

For outdoor spaces the Facilities Management support team provides custodial, landscape, and maintenance services for events taking place on the university campus. In addition to the form required by the Bernhard Center, please note Facilities Management also has a mandatory facility event service request form to determine the required level of support and any associated costs.

All requests should be submitted at least 5 business days prior to the date of the event.

Contact Information (*Required Fields)
Address: *
 *    *   *
* (only 269 or 616 area codes)

Reservation Request
* (format: MM/DD/YYYY)
Amplified sound: ?


* (format: MM/DD/YYYY)
Reminder: room requests within academic buildings must be initiated at least five (5) business days preceding the activity.

Note, if selecting flagpoles as your location selection: vehicle access to the flagpole area for drop-off/pick-up must be performed prior to 7:30 a.m. Monday through Fridayor after 9:30 p.m. Monday through Thursday and 4 p.m. on Friday.  If the driveway gate is down access will not be permitted.


I have read and agree to the policies, procedures on behalf of your organization. (A review of policies and procedures.) *

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Policies and Procedures

For tables and chair requests, be sure to contact Logistical Services at (269) 387-8811, please note that these requests will need to be made within 5 days or more of the event date. Also a fund and cost Center number is required to use university tables and chairs.

Terms and Conditions

  • A limited number of tables are available to check out from the Bernhard Center for outdoor space reservations. Please make note on your request if you'd like to use a Bernhard Center table.
  • Use of all outdoor space by requester must be registered with the Bernhard Center office (room 150) 5 business days before an event or activity.
  • No activity that would require amplified sound will be allowed near residential community areas unless special permission is given.
  • No activity that would require amplified sound will be allowed near academic buildings before 5pm and unless special permission is given
  • The use or sale of alcoholic beverages at any outdoor function is a violation of state law. It is the responsibility of the requested to control and monitor the actions of the group at the event.
  • Requester will incur any costs resulting directly or indirectly from the event/activity.
  • Requester will incur any costs related to clean up, trash removal, or any other costs required to put an area back to its original form.
  • The University reserves the right to disband any function if it affects campus safety and/or security.

For more information about room reservations contact the Bernhard Center located in room 150 or call (269) 387-4860.

Bernhard Center
Western Michigan University
1903 W Michigan Ave
Kalamazoo MI 49008-5408
Phone (269) 387-4860