Centers have indicated a need to develop a system for better data collection and reporting for Resource Clearinghouse services. Data collection draws from: 1) an inventory of resources with identification numbers or abbreviated names and 2) the maintenance of a list of uses/users with the factors below.

Data points needed for monitoring and reporting consist of:

• Type of resource (person*, instructional materials, equipment, or kit)
• ID# (from the inventory) including whatever attributes of the item desired
• Subject (science, mathematics, technology, combined, and other)
• Level (elementary, middle, high school, and combined)
• School Code- MDE code of teacher or classroom using
• Any other details needed for management of resource center

*Person includes non-center staff such as mentors for whom arrangements are made to serve as resources.

You could use the "Other Services" file in Filemaker for Resource Clearinghouse by adding a couple of fields. One field would simply be a check box indicating whether the record pertains to Resource Clearinghouse or not. The second field could indicate what type of resource was used. This could be done with a pop-up menu. At the end of a year you could create a report by doing a find on the Resource Clearinghouse records.

A Table to report data could look like:

TOPIC	Type of Resource	Elementary	Middle School	Sr. High School	Mixed Levels	TOTAL
Mathematics	Persons Instr. Mat. Equipment Kits
Science	Persons Instr. Mat. Equipment Kits
Technology	Persons Instr. Mat. Equipment Kits
Integrated	Persons Instr. Mat. Equipment Kits
TOTAL