Registrar's Notes

March 10, 2008

Welcome back to campus, I hope you had a great spring break!

New online change of grade form now available for instructors:

The Removal of Incomplete Grade/Change of Grade Form is found on the Faculty Menu in GoWMU. This form replaces the current online change of grade form and should be used to remove an incomplete grade, change an erroneous grade or re-evaluate a grade.

a)Removal of an incomplete grade

• Only the instructor of record in the course can remove an incomplete.
• The form will lead the instructor through selection of the type of change, the term, the course, the student, and the grade.
• When the instructor submits these changes, a copy of the form will be emailed to the instructor and to the Registrar’s Office.
• When the Registrar’s Office makes the grade change on the student’s record in Banner, the student will receive an email notifying them of the change.
• No need to print the form!

b)To change an erroneous grade or to change a grade due to a re-evaluation of the grade

• Only the instructor of record in the course can change a grade.
• The form will lead the instructor through selection of the type of change, the term, the course, the student, and the grade.
• When the instructor has completed the form, the instructor will be directed to print the form.
• The form then needs to be signed by the instructor.
• The form should then be signed by the Chair/Director.
• The form should then be sent to the Registrar’s Office.
• When the grade change has been processed on the student’s record in Banner, the student will receive an email notifying them of the change.

Report of an Incomplete Grade Form – also available on the Faculty menu in GoWMU.
When assigning a grade of incomplete, use this form to identify the remaining work assignments and the time frame allotted for completion of the course. This online form replaces the paper form currently in use.

• Only the instructor of record can complete this form for a student.
• The form will lead the instructor through selection of the term, the course, the student.
• Then the instructor will be asked to list the requirements the student needs to complete.
• The instructor will indicate the amount of time, not to exceed one year, that the student has to complete the work in the course.
• When completed, the instructor will click submit, a copy of the form will be emailed to the instructor, to the student, and to the Registrar’s Office.
• No need to print the form!

Fall 2008 Registration

Fall registration opens next Monday, March 17th at 8:00.  See www.wmich.edu/registrar/timeticketFall.html for the priority registration schedule.

FERPA question of the week:

True or False ?
The student scholarship chair of a WMU fraternity has asked that you provide the grade point averages for all of their members, in order that scholarships and academic honors can be awarded.   This information can be provided.

Last day to withdraw

Monday, March 17th is the last day students can withdraw online for Spring 2008 courses. Students wishing to withdraw can do so through GoWMU, through 11:59 pm on Monday the 17th. A withdrawal will result in a grade of ‘W’ on their record for the course or courses withdrawn from.

Semi-Annual Security Reauthorization

The spring semi-annual security authorization for users of Internet Native Banner (INB) will begin the week of March 17. Reports will be sent through campus mail to the contact people for each area. You will have 2.5 weeks in which to verify the information and return it to the registrar's office. Remember that for the departments that do not return the reports, user access will be locked. If you have any questions, contact Kathy Rix (kathy.rix@wmich.edu).

Midterm grading

Midterm grading has now been closed for this Spring 2008 semester. Note that students will still be able to see their midterm grades through GoWMU.

FERPA answer:

FALSE. The student scholarship chair for the fraternity is not a "University official" and therefore may not have access to grade point averages of its members. All members of the fraternity must sign a written release authorizing the scholarship chair access to their grade point averages.

Upcoming Dates:

• March 17, 2008 – Last day for students to withdraw from Spring 2008 courses
• March 17, 2008 – Registration for Fall 2008 opens
• April 21 – 25 – Final exam week
• April 26 – Commencement
• April 29 – Grades due at noon
• May 5 – Summer I begins at 8:00 am
• May 9 – Last day for drop/adds for Summer I