Registrar's Notes

January 22, 2008

Spring 2008 census

The spring 2008 census is now available, see the Institutional Research website: www.wmich.edu/ir/reports/enrollment/dose/200810dose.pdf  for complete information.

Our spring 2008 enrollment totals 22,909 students, 18,152 undergraduates and 4,757 graduate students. This is down from 23,069 students in the spring 2007 semester, or about a 0.7% decrease.

Banner upgrade

The weekend of February 2nd, we will be moving to the newer version of Banner, which is 7.5. Both INB and self-serve Banner will be down both Saturday and Sunday; but will be back up for the start of the week on Monday morning.

The changes that most functional users will see are minimal. There are more tabbed forms in this version. For example, both SSASECT and SCACRSE have tabs now to access the detail screens (SSADETL, SCADETL), the pre-requisite screens (SSAPREQ, SCAPREQ) and the restriction screens, (SSARRES, SCARRES). This means easier access to these forms thru the tabs rather than having to next block through the forms.

The move to this newer version provides some ‘fixes’ to some problems we’ve had to develop work-arounds for and keeps us current for support purposes.

To come is the newest version of Banner, Banner 8, which is due to be released this April. As soon as it becomes available, we will begin looking at the documentation and planning for implementation.  This will be a major upgrade.

Fall 2008 schedules

As you review fall 2008 schedules, please note the spread of the schedule across days and times. Use of all available time slots during the day, including 8:00 and 9:00 times, as well as use of all the days of the week, will help greatly in easing classroom availability issues and will give students more flexibility in scheduling their courses.

FERPA question of the week

True or False:  It is okay to release information on a high school student attending WMU as a dual-enrolled student to the student’s parents since the student is not yet 18, FERPA regulations do not apply to this student.

Student Attendance

Please remind instructors to report students not attending their courses through this email address: REG-Student-Attend@wmich.edu, and to include the course subject and title, the CRN, and the name of the student. We will do our best to contact the student and resolve the attendance issue. It’s far easier to fix any registration issues now rather than later. Thanks for your help in passing this along!

FERPA answer

False. When a student begins attending a post-secondary institution such as WMU, FERPA rights transfer to the student, the age of the student does not apply. This high school student attending WMU as a dual-enrolled student has the same rights under FERPA that all other WMU students have. Information cannot be released to the parents without the student’s written consent.

SCOPE reminder

Please remember that those eligible to register for courses under the SCOPE (Senior Citizens’ Opportunity Program in Education) are allowed to enter courses with seats available during the drop/add period. The program does not allow these students to enter sections which are full or over capacity.

Refund dates

Students who wish to drop/add courses after the drop/add period will receive refunds according to the following refund schedule:

Complete withdrawal from all WMU courses

  • 50% refund through February 4, 2008
  • 25% refund through February 29, 2008

Students who wish to switch sections of a course are subject to the refund policies as listed above. Please ensure that if and when you give students department and instructor approval to make such a switch the student does understand that they will pay for the section added if they add after the drop/add period.

Upcoming Dates

  • Jan 21-28, 2008 – Final review of Fall 2008 schedules
  • Jan. 28, 2008, Monday, Fall 2008 schedule corrections due in Registrar’s Office
  • Feb. 1, 2008 – Deadline for students to apply for June or August commencement
  • Feb. 4, 2008, Monday – Summer I/II schedules available for viewing
  • Feb. 18, 2008, Monday- Summer I/II registration opens
  • Feb. 18 –March 9 – Midterm grading open
  • Feb. 29, 2008 – Spirit Day, no classes
  • March 3, 2008 – Spring Break Begins
  • March 10, 2008 – Classes resume

Office of the Registrar
1903 W Michigan Ave
Western Michigan University
Kalamazoo MI 49008-5256 USA
269 387-4300 | 269 387-3545