Faculty/Staff

Faculty/Staff

 

Registrar's Notes

March 26, 2007

Grading

As we move into the final few weeks of the semester, note that grading for this Spring has been opened as of this morning.  Final grades for all Spring 2007 courses must be submitted online, by noon on Tuesday, May 1.

Instructions on submitting final grades through GoWMU can be found here.  

Students will not be able to view any submitted grades until after the grade roll process has been completed which will be approximately 5:00 pm on Tuesday, May 1st.

Incompletes

At this time in the semester, questions often arise regarding incompletes.  The University policy can be found in the online undergraduate catalog; this policy states:

"I'' Incomplete

This is a temporary grade, which the instructor may give to an undergraduate student when illness, necessary absence, or other reasons beyond the control of the student prevent completion of course requirements by the end of the semester or session. The grade of "I'' (Incomplete) may not be given as a substitute for a failing grade.

A grade of "I'' must be removed by the instructor who gave it or, in exceptional circumstances, by the department chairperson. If the unfinished work is not completed and the "I'' grade removed within one calendar year of the assignment of the "I,'' the grade shall be converted to an "E'' (failure). Students who receive an incomplete grade in a course must not reregister for the course in order to remove the "I.''

An instructor who assigns a grade of "I'' will complete an official Report of Incomplete Work form indicating the remaining requirement for removal of the incomplete grade and indicating the time allowed, if less than one full year. The instructor will retain a copy for his/her own records and submit a copy to the departmental office. The remaining copies will be returned to the Registrar's Office, which will provide the student with a copy.                                                                                    

The graduate catalog lists a very similar policy:

I - Incomplete

This is a temporary grade which the instructor may give to a student when illness, necessary absence, or other reasons beyond the control of the student prevent completion of course requirements by the end of the semester or session.  The grade of “I” (Incomplete) may not be given as a substitute for a failing grade.

A grade of "I" must be removed by the instructor who gave it or, in exceptional circumstances, by the department chairperson.

Incomplete grades (except those given in Master's Thesis 7000, Specialist Project 7200, and Doctoral Dissertation 7300, and courses directly related to them or identified by departments) will convert to an "X" if not removed within one calendar year, or sooner if so stipulated by the instructor. Students who receive an incomplete grade in a course must not reregister for the course in order to remove the "I".

An instructor who assigns a grade of "I" will complete an official Report of Incomplete Work form indicating the remaining requirement for removal of the incomplete grade and indicating the time allowed, if less than one full year. The instructor will retain a copy for his/her own records and submit a copy to the departmental office. The remaining copies will be returned to the Registrar's Office, which will provide the student with a copy.

Please remember that the decision on whether to grant an incomplete rests with the instructor and chair of the department.  The policies listed above are the guidelines.

Also, if an instructor has given a student an incomplete and the student is not able to complete the work within the one year time frame, an extension can be granted.  If the instructor agrees that the situation warrants an extension the instructor should notify the Registrar’s Office in writing, either by letter, or by email, of the situation, and the incomplete will be extended.

April commencement

Students wishing to walk in the April ceremonies have until April 18th to RSVP.  This can be done online, through GoWMU.  Any questions should be directed to the Registrar’s Office. Students who have RSVP’d by April 18th can pick up their tickets (4 per graduate) at the bookstore from Monday, April 23rd – Thursday, April 26th.  More information on the upcoming graduation can be found on:  http://www.wmich.edu/commencement .

Locked classrooms – evening hours

Instructors who find their assigned classroom locked after 5:00 pm should call Public Safety, 387-5555, for assistance.  If there is a custodian available, that person can also assist with unlocking the room.  In both cases, a photo id, either drivers license or WMU id, will be requested from the instructor.

Final exams

The final exam schedule for final exam week, April 23 – 27, can be found on the Registrar’s website:   http://www.wmich.edu/registrar/finalexam.html .

Please remind all instructors that they must hold their final exams in their normally scheduled classroom at the assigned time, unless other arrangements regarding the room have been made with the Registrar’s Office.

Duplicates

It sometimes happens that two WIN’s are created for the same student.  When this is discovered, all information is moved to one of the WIN’s and the other is marked “DUPLICATE- DO NOT USE”.  When you see this, please realize this is an inactive and unused WIN, do not put any student information on a WIN marked in this way.  If you have any questions, or think you have found a duplicate situation, please contact either Michele, (Michele.mclaughlin@wmich.edu ) or Carrie (carrie.cumming@wmich.edu )in the Registrar’s Office.

Upcoming dates

April 23 – 27    Final Exam week
April 28            Commencement
May 1              Grades due at noon
May 7              Summer I classes begin at 8:00 am
May 7-11         Drop/adds for Summer I
May 14            Last day departments have access to change student schedules for Summer I
May 14            Census Day
May 15            Late add fee begins ($100 accessed per course added for any student adding who                          does not have any courses on their schedule.)

 

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Office of the Registrar
1903 W Michigan Ave
Western Michigan University
Kalamazoo MI 49008-5256 USA
269 387-4300 | 269 387-3545
registrar-info@wmich.edu