Registrar

Registrar

 

Applying for Graduation: The Audit

Apply for graduation

Deadlines:

Spring               December 1

Summer I          February 1

Summer II        February 1

Fall                    August 1

 

Why apply for graduation? 

Each student must apply for a graduation audit to be eligible to graduate. The graduation audit is initiated by the submission of the Application for a Graduation Audit Form. The audit, conducted by a graduation auditor in the Office of the Registrar, is a process by which a student's academic record is examined to make sure all University obligations and all academic requirements for the degree have been met.

A separate audit is required for each degree or graduate certificate to be received. For instance, a student graduating with both a master's degree and a graduate certificate must submit separate applications and receive a separate audit for each. Additionally, a student graduating with both a bachelor of arts degree and a bachelor of fine arts degree must submit separate applications and receive a separate audit for each.

How to apply for graduation 

Undergraduates

Applications for an undergraduate graduation audit are available at your advising office. Major slips, minor slips and curriculum guides must be secured from the appropriate advisors and submitted to the Office of the Registrar. A $45 application fee will be applied to your student account.

Graduate students

Graduation applications for graduate students diploma or certificate can be obtained from the Office of the Registrar or on the website. Submit the completed application to the Office of the Registrar. A $45 fee will be applied to your student account. A completed Graduate Program of Study form must also be on file in the Office of the Registrar before your academic record can be audited for degree requirements.

When to apply for graduation

Undergraduate Students

Undergraduates are strongly encouraged to submit their graduation audit after completing 88 credit hours. The application for graduation audit should be obtained from your advisor and once completed, turned in to the Office of the Registrar.

Deadlines to return an audit application:

  • Spring (April) deadline is December 1
  • Summer I and Summer II (August) deadline is February 1 (no commencement ceremony in August)
  • Fall (December) deadline is August 1

Graduate students

Graduate students should submit their application for graduation two semesters prior to their anticipated commencement.

Deadlines to return an audit application:

  • Spring (April) deadline is December 1
  • Summer I and Summer II (August) deadline is February 1 (no commencement ceremony in August)
  • Fall (December) deadline is August 1

General information (faq) 

How long does it take for my application to be processed?

The result of your graduation audit will be sent to you by email approximately 8-10 weeks after your application has been received by the Office of the Registrar.

If I need to change my graduation date or change my major or minor, do I need to reapply for graduation?

No, the graduation application fee is a one-time charge. Contact your auditor by telephone, by email, or by letter to make the necessary change.

What happens if I do not complete my degree requirements by graduation day?

If you fail to meet academic standards or to complete all degree requirements you will be removed from the graduation lists. You will need to complete a change of graduation date form with the Office of the Registrar. The graduation auditor will not automatically move you to another graduating class.

What grade point average is necessary to achieve honors on the undergraduate level?

  • 3.50 to 3.69 Cum Laude
  • 3.70 to 3.89 Magna Cum Laude
  • 3.90 to 4.00 Summa Cum Laude

To be eligible for honors, students must have earned at least fifty-six semester hours of credits at WMU, fifty of which, must be graded by a letter grade and computed into the final cumulative grade point average.

Are there honors at the graduate level?

No

When will I receive my diploma?

Your diploma will be mailed approximately 10 weeks after the commencement ceremony.

If you have outstanding financial obligations greater than $100, your diploma will be held until your account is paid in full.

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Office of the Registrar
1903 W Michigan Ave
Western Michigan University
Kalamazoo MI 49008-5256 USA
269 387-4300 | 269 387-3545
registrar-info@wmich.edu