Students who believe that their education records contain information that is inaccurate or misleading, or is otherwise in violation of their privacy or other rights, may discuss their problems informally with the person in charge of the records involved. If the decisions are in agreement with the students’ requests, the appropriate records will be amended. If not, the student will be notified within a reasonable period of time that the records will not be amended and will also be informed of their right to a formal hearing. The request must be made in writing to the Registrar (Office of the Registrar; 1903 W. Michigan Avenue; Kalamazoo, MI 49008-5256) who, within ten days after receiving such request, will inform students of the date, place, and time of the hearing.
Students may present evidence relevant to the issues raised and may be assisted at the hearings by one or more persons of their choice, including attorneys, at the students’ expense. The hearing officer who will adjudicate such challenges will be the Registrar, or a person designated by the Registrar who does not have a direct interest in the outcome of the hearing. Decisions of the hearing officer will be based solely on the evidence presented at the hearing. Written statements summarizing the evidence and stating the reasons for the decisions will be delivered to all parties concerned.
Decisions of the hearing officer are final. The education records will be corrected or amended in accordance with the decisions of the hearing officer, if the decisions are in favor of the students. If the decisions are unsatisfactory to the students, the students may place with the education records statements commenting on other information in the records or statements setting forth any reasons for disagreeing with the decisions of the hearing officer. The statements will be placed in the education records, maintained as part of the students’ records, and released whenever the records in question are disclosed.
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