Guidelines for faculty/staff related to FERPA

The DON'Ts for faculty & staff . . .

  • DO NOT display student scores or grades publicly in association with names, SSN’s, WIN’s, any part of the SSN or WIN, or other personal identifiers.

  • DO NOT put papers, graded exam books or lab reports containing student names and grades in publicly accessible places. Students are not to have access to the scores and grades of others in the class in ways that allow other students to be identified.

  • DO NOT request student information without a legitimate educational interest and the appropriate authority to do so.

  • DO NOT share student education record information, including grades or GPAs with other faculty or staff members unless their official responsibilities identify their "legitimate educational interest" in that information for that student.

  • DO NOT share information from student education records, including grades or GPA's with parents or others outside the institution, including letters of recommendation, without written permission from the student.

  • DO NOT allow students to grade each other's work when the score will be recorded.

  • DO NOT give out non-directory information such as grades, gpa, etc, over the phone.

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Office of the Registrar
1903 W Michigan Ave
Western Michigan University
Kalamazoo MI 49008-5256 USA
269 387-4300 | 269 387-3545