Employment Opportunities
Note: The following are job descriptions, not job openings. They are listed for informational purposes only and do not reflect the actual positions that are open. All open positions will be posted on BroncoJOBS. For positions posted on BroncoJOBS, please follow the detailed application instructions at the bottom of each job description.
1 of 3: STEM Peer Mentor
Major Duties and Responsibilities
Please review this before proceeding: STEM Values, Principles, and Responsibilities
- Provide peer mentorship, academic review, tutoring, and referral services to students in a group and/or individual setting.
- Meet with assigned students on a regular (usually weekly) basis and maintain student activity logs.
- Assist students in schedule building and the development of the Individualized Success Plan (ISP); facilitate the development of study skills and time management techniques in students; and encourage student participation in the STEM Reward Program.
- Participate consistently in appropriate follow-up, documentation, and evaluation activities, including, but not limited to, checking and responding to WMU email every other day, maintaining Webmail Plus calendar, keeping track of student reward points, as well as logging in to and updating the STEM Student Database after each meeting with students.
- Participate actively in the STEM Forum online every other day including, but not limited to, contributing to all staff discussions, completing assigned tasks by stated deadlines, replying to student queries, and monitoring student posts to ensure that forum rules are not violated.
- Commit to STEM for at least one academic year; plan accordingly and be available to assist students throughout the week including during non-traditional work hours as well as during and through mid-term and final exam weeks.
- Maintain frequent and regular contact with STEM staff and participants, providing appropriate responses and follow-ups as needed.
- Attend all other scheduled activities, events, staff meetings, and/or meetings related to the program; provide reasonable excuse and documentation to STEM Director if unable to attend any activity, event, and/or meeting.
- Assist in planning, organizing, and publicizing STEM events, offering appropriate feedback and suggestions in a timely manner.
- Undergo periodic performance review, which includes, but is not limited to, meeting bi-weekly with the STEM Director on a recurring basis or as needed with the STEM Program Assistants and STEM Training and Advising Committee (TAC) to go over completed Peer Mentor Performance Evaluation Form and/or to develop a Performance Improvement Plan, and taking the STEM peer mentor exam.
General Requirements
- Have a cumulative WMU GPA of 3.5 or better
OR
a cumulative WMU GPA of 3.0 or better AND at least a BA in the classes for which tutoring will be provided. - Enrolled as a junior, senior, or graduate student at WMU. Qualified sophomore applicants will be considered on a case-by-case basis.
- Have completed at least one semester at WMU or be able to provide a WMU Transfer Credit Evaluation report.
- Able to commit an average of 10 hours per week for at least one academic year.
- Able to provide tutoring and have demonstrated academic proficiency in selected subject area(s).
- Proficient in spoken and written English.
- Awarded work-study (preferred).
Qualities of a Successful Candidate
- Demonstrated interest in and commitment to helping students succeed academically, socially, emotionally, and professionally.
- Have a good understanding of the distinction between peer mentoring and tutoring/teaching.
- Able to work with diverse populations.
- Possess excellent communication, leadership, organization, and multitasking skills.
- Must be detail-oriented, flexible, dependable, and able to perform well under pressure.
- Able to work independently with minimal supervision.
- Have a broad understanding of campus resources.
- Familiar with the U.S. education system at the high school and college (undergraduate) levels.
Benefits
- Priority registration.
- Free computer use in the STEM office.
- Flexible work hours.
- Competitive wages.
- Opportunity for advancement into leadership/supervisory positions.
- Free access to educational resources and materials for the subjects you tutor.
- Challenging and satisfying work experience.
- Opportunity to review course materials within or outside your field and gain a better and different understanding of the materials.
- Sharing knowledge with others, giving back to your community, and making a difference in someone's life.
- Being mentored by more experienced tutors.
- Gaining instructional experience, developing appreciation of and respect for learning and teaching, and becoming a more effective teacher.
- Constant motivation for self-improvement.
- Learning transferrable skills for future job(s) and improving your employability.
- Résumé enhancement.
- Positive references.
- Networking opportunity.
- Personal and professional development.
- Development and enhancement of leadership skills, organization skills, time management skills, critical thinking skills, communication skills, writing skills, public speaking skills, self-confidence, self responsibility and social accountability, as well as other important life skills.
- Meeting and working with individuals from different backgrounds, knowledge, skills, styles, personalities, talents, perspectives, values, beliefs, etc.
How do I apply?
- Download and complete an application form or fill out, sign, and then print the form. Please do not use any other application form.
- Return completed application form to the STEM Director,
Ms. Vunsin Hiew Doubblestein, at 2285 Ellsworth Hall in the Division of Multicultural Affairs along with the following documents:
- a résumé
- personal and professional goals statement in which you clearly describe your personal and professional goals and how this position fits with those goals
- Note: this statement should be no more than 2 double-spaced pages and may also be used as a writing sample from the applicant
- Please do not confuse this with a cover letter. A cover letter does not need to be submited with the application. Click here, here, and here for more information on how to write a goals statement.
- Please demonstrate an understanding of the information contained within this document: STEM Values, Principles, and Responsibilities. Please do not simply repeat the information you have read.
- Please provide a concise definition of "peer mentoring" and demonstrate your understanding of the difference between a peer mentor and a tutor and teacher.
- two professional letters of recommendation in an email from the recommenders OR on official letterhead by regular mail or in person
- this letter must specifically highlight your experience and/or potential as a peer mentor, not merely confirming your class attendance and course grade or that the recommender knows you
- this letter should not be a letter of recommendation written for any other purpose including, but not limited to, recommending you for a scholarship or in support of your college or graduate school application
- please do not ask a current STEM employee to write you a letter of recommendation
- a copy of your transcript(s)
- for undergraduate students who have not attended any other institutions of higher education besides WMU: include your unofficial WMU transcript
- for transfer students: include both your unofficial WMU transcript AND a WMU Transfer Credit Evaluation report
- for graduate students: include both your unofficial WMU transcript AND an official transcript from your previous institution(s) (if not WMU)
- Note: You can print your unofficial WMU transcript from the "My Unofficial Transcript" link on GoWMU. Please do not submit your official transcript. You do not need to request your official transcript from the Registrar's Office.
- proof of work-study award (if applicable)
- Please do not submit any documents through BroncoJOBS.
- For more information, please contact the STEM Director at (269) 387-3316 or at vunsin.h.doubblestein@wmich.edu.
2 of 3: STEM Program Assistant (Work-Study Preferred)
Major Duties and Responsibilities
- Assist the STEM Director with grant implementation, staff supervision and training, budgeting, publicity and public relations, writing, research, presentations, and new project developments.
- Maintain online student database to ensure that information is accurate and current; review student activity logs and peer mentor log-in reports on a weekly basis to ensure that peer mentors are updating them on a regular basis and make appropriate recommendations to the STEM Director.
- Maintain internal payroll records by collecting and reviewing student employee time sheets for accuracy and completeness, recording hours worked and coordinating pay rates, as well as submitting time sheets to department’s timekeeper before the deadline.
- Develop and coordinate various academic workshops for participants by recruiting presenters, making room reservations, and publicizing events to participants.
- Assist with general office functions including, but not limited to, answering telephones, filing, photocopying, and data entry.
- May assist with other duties as assigned.
Minimum Requirements
- Awarded work-study.
- Have a cumulative GPA of 2.5 or better.
- Must have attained sophomore status.
- Have completed at least one semester at WMU or be able to provide a WMU Transfer Credit Evaluation report.
- Able to work with diverse populations.
- Demonstrated interest in and commitment to helping students succeed academically, socially, emotionally, and professionally.
- Familiarity with current versions of Microsoft Word, Excel, PowerPoint, Access, and Publisher, as well as Photoshop (or similar applications) required.
- Possess and portray excellent communication, leadership, organization, and multi-tasking skills.
- Must be detail-oriented, dependable, and able to multi-task.
Preferred/Desired Qualifications
- Experience working with grant-funded programs.
- Supervisory experience.
How do I apply?
- Download and complete an application form or fill out, sign, and then print the form. Please do not use any other application form.
- Return completed application form to the STEM Director,
Ms. Vunsin Hiew Doubblestein, at 2285 Ellsworth Hall in the Division of Multicultural Affairs along with the following documents:
- a résumé
- personal and professional goals statement in which you clearly describe your personal and professional goals and how this position fits with those goals
- Note: this statement should be no more than 2 double-spaced pages and may also be used as a writing sample from the applicant
- two professional letters of recommendation in an email from the recommenders OR on official letterhead by regular mail or in person
- this letter must specifically highlight your experience and/or potential as a student program assistant, not merely confirming your class attendance and course grade or that the recommender knows you
- this letter should not be a letter of recommendation written for any other purpose including, but not limited to, recommending you for a scholarship or in support of your college or graduate school application
- please do not ask a current STEM employee to write you a letter of recommendation
- a copy of your transcript(s)
- for undergraduate students who have not attended any other institutions of higher education besides WMU: include your unofficial WMU transcript
- for transfer students: include both your unofficial WMU transcript AND a WMU Transfer Credit Evaluation report
- for graduate students: include both your unofficial WMU transcript AND an official transcript from your previous institution(s) (if not WMU)
- Note: You can print your unofficial WMU transcript from the "My Unofficial Transcript" link on GoWMU. Please do not submit your official transcript. You do not need to request your official transcript from the Registrar's Office.
- proof of work-study award (if applicable)
- Please do not submit any documents through BroncoJOBS.
- For more information, please contact the STEM Director at (269) 387-3316 or at vunsin.h.doubblestein@wmich.edu.
3 of 3: STEM Budget Analyst
Major Duties and Responsibilities
- Assist the director with grant implementation, staff supervision and training, budgeting, publicity and public relations, writing, research, presentations, and new project developments.
- Prepare and analyze various financial status or related reports, statistics, and projections:
- Submit budget reports weekly to director and monthly to department’s administrative assistant.
- Assist with the preparation and submission of annual reports to funding agency.
- Monitor fund balances and payroll information and analyze accounts daily to accurately track appropriations, expenses, and/or revenues:
- Compare submitted hours worked by employees with pay earnings reports to ensure consistency.
- Monitor GLOW (General Ledger Online Web) transactions and correlate information with current and past budgets.
- Coordinate budget corrections and revisions as necessary to ensure adequate funds for program coverage according to spending priorities.
- Provide financial advice to director for proper program planning and effective decision-making.
- Participate in staff meetings and provide relevant financial updates.
- Assist with general office functions including, but not limited to, answering telephones, filing, photocopying, and data entry.
- Assist the director and program assistants with other duties as assigned.
Minimum Requirements
- Knowledge of accounting and budgetary procedures.
- Familiarity with current versions of Microsoft Word, Excel, PowerPoint, Access, and Publisher, as well as Photoshop (or similar applications).
- Able to work independently with minimal supervision.
- Able to work with diverse populations.
- Have a cumulative GPA of 3.0 or better.
- Must have attained junior status.
- Possess and portray excellent communication, leadership, organization, and multi-tasking skills.
- Must be detail-oriented, flexible, dependable, and able to perform well under pressure.
Preferred/Desired Qualifications
- Majoring in accounting, finance, economics, business, public administration, and/or related/relevant academic discipline.
- Experience working with grant-funded programs.
- Supervisory experience.
- Awarded work-study.
How do I apply?
- Download and complete an application form or fill out, sign, and then print the form. Please do not use any other application form.
- Return completed application form to the STEM Director,
Ms. Vunsin Hiew Doubblestein, at 2285 Ellsworth Hall in the Division of Multicultural Affairs along with the following documents:
- a résumé
- personal and professional goals statement in which you clearly describe your personal and professional goals and how this position fits with those goals
- Note: this statement should be no more than 2 double-spaced pages and may also be used as a writing sample from the applicant
- two professional letters of recommendation in an email from the recommenders OR on official letterhead by regular mail or in person
- this letter must specifically highlight your experience and/or potential as budget analyst, not merely confirming your class attendance and course grade or that the recommender knows you
- this letter should not be a letter of recommendation written for any other purpose including, but not limited to, recommending you for a scholarship or in support of your college or graduate school application
- please do not ask a current STEM employee to write you a letter of recommendation
- a copy of your transcript(s)
- for undergraduate students who have not attended any other institutions of higher education besides WMU: include your unofficial WMU transcript
- for transfer students: include both your unofficial WMU transcript AND a WMU Transfer Credit Evaluation report
- for graduate students: include both your unofficial WMU transcript AND an official transcript from your previous institution(s) (if not WMU)
- Note: You can print your unofficial WMU transcript from the "My Unofficial Transcript" link on GoWMU. Please do not submit your official transcript. You do not need to request your official transcript from the Registrar's Office.
- proof of work-study award (if applicable)
- Please do not submit any documents through BroncoJOBS.
- For more information, please contact the STEM Director at (269) 387-3316 or at vunsin.h.doubblestein@wmich.edu.
STEM Program Hiring Policy
Candidates may not be given preference or discriminated against on the basis of race, color, ethnicity, culture, linguistic and language differences, national origin, immigration status, gender, sexual orientation, gender identity/expression, age, marital status, parental status, pregnancy, physical limitations, height, weight, physical characteristics, veteran status, religion, political beliefs, theoretical approach, or socioeconomic status.
EEO/AA Statement
Western Michigan University is an affirmative action/equal opportunity employer, consistent with applicable federal and state law. All qualified applicants are encouraged to apply.