Submissions for Session Organizers

Submissions for Session Organizers


For Session Organizers

Session Proposals

Proposals for Sponsored and Special Sessions are made on the Session Proposal Form, which is available on the Congress website beginning in February.

Image of an alarm clock Proposals for Sponsored and Special Sessions—including sessions of papers, panel discussions, roundtables, poster sessions, workshops, demonstrations, and performances—are due on June 1 for the following year’s Congress. The Congress Committee considers the proposals in June, and would-be session organizers are informed of the Committee’s acceptance or rejection of sessions by post in July.

Session Proposal Form

The Session Proposal Form for the 52nd International Congress on Medieval Studies (May 11-14, 2017) will be available in February.


For Those Who Have Had Sessions Approved

The information for approved Congress sessions must be submitted either online or by email attachment, mail, or delivery service to the Medieval Institute using the Session Organizer Form (deadline: October 1).

Online Submission of Session Information

bepress.We encourage the submission of details for approved Congress sessions online through Western Michigan University’s Digital Commons (ScholarWorks at WMU) powered by bepress (The Berkeley Electronic Press). 

Among the advantages:

  • speedy and intuitive
  • automatic confirmation of submission
  • your submission remains available to you for revision until October 15
  • you can include a description of the session, which will enhance discoverability for those using the bepress search function or an Internet search engine
  • no need to send the Session Organizer Form to the Medieval Institute (and we ask that you do not if you have submitted session information online)

Interactive PDF. Instructions for online submission of session details

Online submission (external link)


Session Organizer Form

The Medieval Institute encourages the submission of details for approved Congress sessions online. The Session Organizer Form is used only by those who do not use the online submission system and insist instead upon submitting session details on paper.

The form (as a Microsoft Word form and an interactive PDF file) for the 51th International Congress on Medieval Studies (May 12-15, 2016), as well as instructions for completing it, can be requested by email message to


Advice and Admonitions

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Paper Proposals Not Accepted

Organizers of Sponsored and Special Sessions are obliged to forward paper proposals received but not accepted to the Medieval Institute by October 1 so that the papers can be considered for inclusion in General Sessions.


The Medieval Institute
Western Michigan University
Kalamazoo MI 49008-5432 USA
(269) 387-8745 | (269) 387-8750 Fax