Submissions
- Session Proposals (deadline: May 15)
- Paper Proposals (deadline: September 15)
- Reservations for Business Meetings and Receptions (deadline: October 1)
- Offers to Preside for General Sessions (deadline: October 1)
- For Session Organizers (deadline: October 1)
Session Proposals
Proposals for Sponsored and Special Sessions are made on the Session Proposal Form, which is available at the Congress Web site beginning in February. The Medieval Institute does not accept session proposals by e-mail.
Sponsored Sessions are organized by affiliated learned societies, associations, or institutions. The organizers set predetermined topics, often narrowly focused and reflecting the considered aims and interests of the organizing group. Sponsored Sessions are proposed to the Congress Committee on or before May 15 for the following year's Congress.
Special Sessions are organized by individual scholars or ad hoc groups. The organizers set predetermined topics, which are often narrowly focused. Special Sessions are proposed to the Congress Committee on or before May 15 for the following year's Congress.
General Sessions are organized by the Congress Committee at the Medieval Institute.If you want to organize a session or sessions, work through the appropriate organization and its representatives for a place as a Sponsored Session or Sessions, OR with or without ad hoc group support propose a Special Session or Sessions.
Planning for the following year’s sessions, including the lining up of potential contributors, is often undertaken during the Congress as participants interact and exchange ideas. The efficient organizer generally tries to line up speakers as soon as possible. The organizer who waits until the last minute may be very disappointed, failing to fill a session.
Proposals for Sponsored and Special Sessions—including sessions of papers, panel discussions, roundtables, poster sessions, workshops, and performances—are due on May 15 for the following year’s Congress. The Congress Committee considers the proposals in June, and would-be session organizers are informed of the Committee’s acceptance or rejection of sessions by post in July.
Session Proposal Form
The Session Proposal Form is available in two formats, as an interactive PDF file and as a Microsoft Word Form. Viewing PDF files requires Adobe Acrobat Reader©, which you can download for free.
Session Proposal Form (interactive PDF file to complete online, print out, and mail or fax to the Medieval Institute by May 15)
Session Proposal Form (Microsoft Word form to download or complete online, save, print out, and mail or fax to the Medieval Institute by May 15)
Paper Proposals
A paper proposal comprises an abstract of no more than 300 words and a completed Participant Information Form, which is available on the Congress Web site beginning in July.
The Call for Papers for the following year's Congress, which lists the Sponsored and Special Sessions approved by the Congress Committee, is available on the Congress Web site in July. You may send a paper proposal to the contact person listed in the Call for Papers for a Sponsored or Special Session OR submit a proposal directly to the Congress Committee to be considered for inclusion in a General Session. Sponsored and Special Sessions may be closing or closed at any point along the timeline to the September 15 deadline for paper proposals. The person proposing a paper who waits until the last minute may be very disappointed. Organizers of Sponsored and Special Sessions are obliged to forward proposals that are not selected to the Congress Committee, so that the papers can be considered for General Sessions.
Participant Information Form
The Participant Information Form will be available in July.
Reservations for Business Meetings and Receptions
Learned societies, associations, and institutions may hold business meetings or host receptions at the Congress. Space is reserved by submitting the Meeting/Reception Reservation Form by October 1, which is available at the Congress Web site in July.
Meeting/Reception Reservation Form
The Meeting/Reception Reservation Form will be available in July.
Offers to Preside for General Sessions
The Congress Committee at the Medieval Institute gratefully accepts offers to preside over General Sessions (deadline: October 1). You need not be delivering a paper at the Congress in order to preside over a General Session.
Offer to Preside Form
The Offer to Preside Form will be available in July.
For Session Organizers
Complete paperwork for a session comprises a signed Organizer Contract, a Session Organizer Form, and Participant Information Forms for all organizers, presiders, paper presenters, panelists, discussants, and respondents (deadline: October 1).
Session Organizer Form
The Session Organizer Form will be available in July.
Organizer Contract
The Organizer Contract will be available in July.