Postage saving tips
You will get the best possible service if you:
- Screen your mailing list for unnecessary names, duplicates and incomplete addresses. Mail services can help you with this.
- Use certified instead of registered mail whenever possible. It costs less and still provides a receipt and notice of delivery to the sender.
- Do not over-insure. The post office and UPS will pay only the actual value of an item, not the declared value.
- Use postcards for short messages or announcements. The cost is 1/3 less than ending an envelope. Please note: Make sure that your postcard has a 5/8" clearance at the bottom for bar coding on the address side of the document.
- Combine mailings when possible into a larger envelope for distribution at the location.
- Use business reply envelopes provided by vendors, instead of department envelopes.
- FAX the information when time is crucial, instead of using Express mail.
- Request library and book rate whenever possible. Savings can be as much as 50% of the cost of 1st class mail.
- Use intra-campus envelopes for on-campus mail. Use regular business envelopes for off-campus mailings only.
- Use non-profit/bulk rate whenever possible, saving can be as much as 20 cents per mail piece.
- Use courtesy reply instead of business reply and save on first class postage, plus 10 cent processing fee.
- Whenever possible, fold material in half and place in a 6" x 9" or #10 envelope to reduce postage.