HR Policies and Procedures Manual - Chapter Topics
Human Resources
HR Policies and Procedures Manual - Chapter Topics
1 General information
- Employees covered by PPM
- Violations and deviations
- Relation to other policies
- Policies/procedures changes
- Purpose of the manual
2 Equal Employment Opportunity
- WMU Equal Opportunity Statement
- Non-Discrimination policy
- EEO impact on hiring, promotional and employee relations activities
- Americans with Disabilities Act
- Human Immunodeficiency Virus (HIV)
3 Employment practices
- Awareness of Equal Employment Opportunity policies
- Employment status
- Initiating the hiring process — faculty
- Initiating the hiring process — staff
- Internal application process
- External search process
- Simultaneous internal and external searches
- Selection and hiring process
- Pre-employment testing
- Employment eligibility verification: I-9 form
- W-4 forms
- New employee orientation
- Probationary period
- Other appointments — bargaining unit employees (AFSCME, MSEA, and WMU POA Units)
- Other appointments — student employees
- Job Opportunity Program — program guidelines
- Employee retention pool
- Employment of relatives (nepotism)
- Outside employment
4 Direct compensation: establishing grade and pay
- Guiding principles of our compensation program
- Direct compensation determination
- Job classification
- Pay structure
- New hire starting pay rates
- Pay adjustments — job changes
- Adjustments to base pay
5 Direct compensation: hours worked and pay
- Payroll installment options
- Recording hours worked
- Overtime
- Compensatory time
- Shift premium
- Paydays
- Payroll Choices (direct deposit or payroll card)
- Payroll deductions
6 Performance review
- Objectives of the performance management process
- Three main phases of WMU's performance management process
- Performance improvement plan
7 Termination of employment
- Resignation
- Discharge
- Exit interviews
- End of appointment — terminal appointments
- Rehire provisions
- Unemployment compensation
- Written reasonable assurance
8 Work schedules and University closings
- General University schedule
- Lunch hour
- Breaks
- Flextime
- Essential services
- Paid holidays
- Winter closure
- Emergency or weather shutdown
- Compensatory time
- Shift differential
9 Employee conduct and disciplinary action
- General policy
- Rules of conduct and disciplinary action for non-bargaining employees
- Confidential information policy for employees
- Whistleblower policy
- Sexual harassment
- Consensual sexual relations
- Employment of relatives (nepotism)
- Outside/additional employment
- Workplace threats, violence, and weapons
- Drug-free workplace
- Smoking policy
- Public office candidacy
- Collections and donations
- Children on campus
- Gift policy
10 Dispute resolution
- Campus Employee Dispute Resolution Services (CEDRS)
- Ombuds, Office of
- Prohibited discrimination, sexual harassment, and sexism complaints
- University policy on grievances
- Grievances
11 Reduction in force
- Purpose
- Application
- Procedure
- Effective date of layoff
- Recall period
- Recall procedure
- Benefits
- Definitions
12 Employee safety
- Safety
- Workers' Compensation
- Incidents to be reported
- Sick leave and Workers' Compensation
- Annual leave and Workers' Compensation
- Length of leave
- Group insurance and Workers' Compensation
13 Leaves and absences from work
- Absences from work
- Annual leave
- Sick leave — paid
- Family and Medical Leave of absence
- Procedure — FMLA
- Sick leave of absence — unpaid
- Personal leave of absence — unpaid
- Professional development leave — paid
- Professional development leave — unpaid
- University convenience leave of absence
- Jury duty and court required service
- Bereavement leave
- Military leave
14 Insurance plans
- Terms and conditions
- Insurance enrollment and payroll deduction
- Health insurance
- Life insurance
- Long - term disability insurance
- Travel accident insurance
15 Retirement
16 Other benefits
- Flexible Spending Accounts
- Release time partnering
- Tuition discount and remission
- Bronco identification cards
- Parking permit
17 Employee recognition programs
18 Employee files and forms
- Establishing files
- Content
- Additions to content
- Removal of content
- Access to files
- Retention of files
- Departmental files
- Release of Information
19 HIPAA privacy practices (HIPAA)
- Summary Notice of Privacy Practices
- Uses and disclosures
- Your rights
- Our obligations
- Full Notice of Privacy Practices
20 Social Security number policy
- Introduction to Social Security Number Privacy Act
- Western Michigan University policy
- Access to and restrictions about Social Security numbers
- Permitted uses of Social Security numbers
- Violations
- Questions