An employee or employee's spokesperson requesting a Family and Medical Leave should contact Human Resources. Employees may also provide notice of a Family and Medical Leave request (or notice of a potential Family and Medical Leave qualifying event) to their supervisor or other University administrative staff. Supervisors and administrative staff who receive such notice should immediately inform Human Resources.
Step 1: An employee should contact Human Resources to receive guidance on leave options and benefits.
Step 2: An employee must call the Interactive Voice Response (IVR) call-in line at 1-866-985-7597 to request or notify BASIC of the FMLA condition or need.
Note: In addition to calling the IVR, an employee is responsible for reporting absence(s) to the supervisor in accordance with the department's established procedures.
Step 3: An employee must answer all questions asked during the call.
Step 4: An employee should write down the claim number provided for a new FMLA claim.
Step 5: An employee should write down the confirmation number for the call.
Step 6: For continuous leave, an employee must call the IVR call-in line at the beginning of the leave. An employee does not have to call the IVR line during a continuous leave unless the FMLA leave or reason for leave changes.
Step 7: For a reduced work schedule, an employee must call the IVR call-in line at the beginning of the leave. If the employee's schedule changes or the employee must take leave that is during the reduced work schedule, the employee is required to call the IVR line AND report the absence to the supervisor in accordance with the department's established procedures.
Step 8: For intermittent leave, an employee must call the IVR call-in line AND report the absence to the supervisor in accordance with the department's established procedures every time the employee is absent, departs early, or is tardy.
Upon completion of the FMLA request and notification call to the IVR, BASIC will send to the employee's home all documents and information needed to apply for or continue the FMLA leave. The employee must follow all instructions in the documents provided by the stated deadlines. The employee must return all FMLA documents and certification to BASIC.
The Consent to Release Leave of Absence Information is an optional form. When completed and returned to Human Resources, this form allows the Human Resources staff to release leave of absence information on the employee's behalf to specific, relevant parties (e.g., the employee's personal spokesperson, WMU Workers' Compensation-Early Return to Work office, bargaining unit, etc.).
An Employee returning to work from a Family and Medical Leave will be returned to his/her former position or equivalent position in accordance with federal law.
This policy is intended to comply with the Family and Medical Leave Act of 1993. To the extent
that any provision in this policy is ambiguous and/or contradicts the Act, the language of the
Act will prevail.