An employee's current rate of pay should not preclude them from consideration for transfer opportunities, including promotions, lateral moves, and demotions. Should an employee be promoted, laterally transferred, or demoted to a new position, the employee's pay rate will be adjusted as follows.
Procedural note The hiring department must receive approval for any exceptions to the following guidelines prior to making an offer to the employee. The hiring department will prepare written justification for a proposed exception, and the appropriate vice-president, in consultation with HR Services, will approve or deny the exception. Justification for all approved exceptions must be in writing.
Pay changes that result from job transfers will be processed through completion of the Staff Appointment Form.
Adjustments to base pay should only occur through the annual pay adjustment process, at the
time of promotion, or when an employee's current position increases in grade. Pay increases are
never considered automatic. Each year, the University's President and Board of Trustees consider
allocating funds for pay increases, taking many budget and economic factors into consideration.
If pay increases are budgeted, raises are granted with the approval of each employee's supervisor,
and employees with documented satisfactory performance will normally receive pay increases effective
with the start of the fiscal year.