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PPM Topics

 

PPM Section 4 - Pay adjustments 

 

Pay adjustments — job changes

An employee's current rate of pay should not preclude them from consideration for transfer opportunities, including promotions, lateral moves, and demotions. Should an employee be promoted, laterally transferred, or demoted to a new position, the employee's pay rate will be adjusted as follows.

Procedural note — The hiring department must receive approval for any exceptions to the following guidelines prior to making an offer to the employee. The hiring department will prepare written justification for a proposed exception, and the appropriate vice-president, in consultation with HR Services, will approve or deny the exception. Justification for all approved exceptions must be in writing.

Pay changes that result from job transfers will be processed through completion of the Staff Appointment Form.

1. Promotions — The following guidelines apply regardless of the number of grades the employee is promoted.
   
   When the employee's current pay rate (prior to promotion) is within the new pay grade's lower range or below the new pay grade's minimum, the employee should receive a 7 to 10 percent increase. If the adjusted pay still falls below the new pay grade's minimum, the employee's pay rate will be the new pay grade's minimum.
   
   When the employee's current pay rate (prior to promotion) is within the new pay grade's mid-range, the employee should receive a 5 to 7 percent increase.
   
   When the employee's current pay rate (prior to promotion) is within the new pay grade's upper range, the employee should receive a 3 percent increase.
   
   
2. Lateral transfers — Generally, employees should not receive a pay adjustment when transferring to another position in the same pay grade. Departments may discuss with HR Services possible exceptions based on unique job or employee qualifications, prior to making an offer to the employee.
   
   
3. Demotions — Should an employee transfer to another position with a lower pay grade, the employee's pay rate should be governed by the new pay range. Departments should contact HR Services to determine the appropriate pay prior to making an offer to the employee.

Adjustments to base pay

Adjustments to base pay should only occur through the annual pay adjustment process, at the time of promotion, or when an employee's current position increases in grade. Pay increases are never considered automatic. Each year, the University's President and Board of Trustees consider allocating funds for pay increases, taking many budget and economic factors into consideration. If pay increases are budgeted, raises are granted with the approval of each employee's supervisor, and employees with documented satisfactory performance will normally receive pay increases effective with the start of the fiscal year.

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