A number of federal regulations require tracking hours worked for both regular benefits-eligible employees and temporary employees (for instance, the Fair Labor Standards Act, Family Medical Leave Act and Affordable Health Care Act).
In order to more systematically track hours worked by temporary employees, beginning October 28, 2013, all non-faculty temporary appointments at Western Michigan University must be processed as non-exempt (hourly) appointments. Appointments included in this requirement include:
Temporary employees must record hours worked on a time sheet to be submitted to their supervisor for review and approval. Departments may not pay temporary employees a flat amount for work completed (e.g. $100 for a specific assignment without regard to the number of hours required to complete the assignment.)
Please note, overtime pay is required whenever a non-exempt (hourly paid) employee works over forty hours in a single work week. The overtime rate is one and one-half times an employee’s regular rate of pay.
The following temporary appointments are excluded from the hourly appointment requirement, in accordance with collective bargaining agreements:
A workshop detailing this change for electronic workflow was held on Tuesday, Oct. 22. If you were unable to attend this workshop, you may view the presentation materials (PDF).
For additional information and specific instructions, please see PPM Section 3 - Employment Practices: Other Appointments and the PSHR electronic workflow: user guide (PDF).
Please contact Human Resources.