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I - 9 form

One very important step in finalizing the hiring of a new employee is completion of an I-9 form. The United States Department of Justice, Immigration and Naturalization Service requires the completion of the I-9 within three days of the date employment begins. The purpose is to verify an employee's identity and eligibility to work in the United States.

Please keep the following in mind:

• You must examine evidence of identity and employment eligibility within three days of employment.
• The new employee completes and signs Section 1 (top portion).
• WMU representative (hiring agent/supervisor) completes and signs Section 2 (the bottom portion).
• Record the date the I-9 is completed on the employee's Appointment Form.
• Retain the completed I-9 in your department. Do not send the completed form to Human Resources.
• The completed I-9 form must be retained for one (1) year after the date employment ends, or for three (3) years after the date of hire, whichever is later.

Special instructions:

• Form I-766 (Employment Authorization Document), although not listed on the 11/21/91 version of the Form I-9, is an acceptable List A document #10.
• Form I-151 is no longer an acceptable List A document #5. However, Form I-551 remains an acceptable List A document #5.
• The following documents have been removed from the list of acceptable identity and work authorization documents: Certificate of U.S. Citizenship (List A #2), Certificate of Naturalization (List A #3), Unexpired Reentry Permit (List A #8), and Unexpired Refugee Travel Document (List A #9).

Thank you for ensuring the University's compliance. Please call Human Resource Services if you have any questions.

Need an I-9 form?

Please visit the HR Forms Page to access a copy of the most recent I-9 form from U.S. Citizenship and Immigration Services.