Building Rental Agreement

Lee Honors College Facility Usage Agreement

Parties

This Usage Agreement is entered into between the Board of Trustees of Western Michigan University (WMU) with an address of 1903 W Michigan Ave, Kalamazoo, MI 49008 and the SPONSOR identified below.

Lee Honors College Representative

Jennifer Townsend, Building Coordinator, Lee Honors College, Western Michigan University, 1903 West Michigan Ave, Kalamazoo, MI 49008-5244. Office phone: (269) 387-3230, Office fax: (269) 387-3903. Email Jennifer Townsend.

You must submit a copy of your completed and signed Event Authorization form to Jennifer Townsend prior to your event. In the event that this has not been submitted, the reservation will be canceled.

Description *

Reception Plan (if applicable)

Name *

Sponsor Information

Unit (if applicable)

Address

City, State, Zip

Phone Number *

Fax Number

Email *

Fund and Cost Center (if applicable)

Will you be charging an admission, taking donations, or selling products? *

Yes

Please list the facilities scheduled (kitchen, lounge, classroom). *

Use of the above areas also includes necessary and related areas such as lobbies and restrooms, but excludes all Lee Honors College administrative, business, and operational areas and services. No other right to the use or occupancy of any other facility is authorized by the Agreement. All facilities must be returned to the condition in which they were found prior to departure.

Event use date: *

Year

Month

Day

Event Use Period *

Will you need additional chairs? *

Yes

Do you plan to use the projection unit? *

Yes

If yes, it is strongly recommended that you arrive early or in advance of your event to ensure understanding of operation of technology.

Will you need the piano tuned prior to your event? *

Yes

Additional charges may apply.

Rental Fee *

Applicable Usage Fees

Special Equipment Fee

Security Feee - as determined by WMU

Total Usage Fee (to be paid at least one week in advance of event) *

Sponsor's Authorized Representative (this will serve as your binding electronic signature) *

Leave this field blank

Payment of fees

Sponsor shall pay the total usage fee (check payable to Western Michigan University and given to the Building Coordinator) at least one week prior to the usage date.

Adherence to Policies and Regulations

Sponsor agrees to abide by Lee Honors College regulations regarding the use of the facilities which are summarized below and in full detail attached hereto, and to abide by all applicable policies procedures, and regulations of WMU including but not limited to its policies on alcohol use and consumption, the ban on smoking anywhere on the WMU campus, and the anti-discrimination policy, as well as applicable laws, regulations, and ordinances. This Agreement shall be interpreted under the laws of the State of Michigan.

Indemnification and Insurance

To the maximum extent allowed by law, Sponsor agrees to indemnify and hold harmless WMU, its board, officers, directors, and employees from any and all claims, judgments, debts, suits, liabilities, damages, and demands resulting or arising from Sponsor's use of the facilities. If required, no later than 15 days prior to the start of the usage period, Sponsor must submit a certificate of liability insurance in the amount of $1,000,000 for the duration of the usage period naming WMU as an additional insured. The Dean of the Lee Honors College or his designee must approve any exception to the amount of coverage. It is further agreed that the Sponsor will pay for any loss or damage to the Lee Honors College or its equipment that occurs as a result of this usage.

Lee Honors College Facility Usage Limitations

The Lee Honors College reserves the right to determine the physical appropriateness of events held in honors college facilities. This determination can be the basis for usage approval or (if complications arise) could become cause for its cancellation. The Lee Honors College does not have staffing available to provide theatrical production in its spaces. Furthermore, no props, set pieces, or scenery may be used if they require being fastened to the floor or walls or being hung from above, and no materials may be used which would damage any surface and/or finish. We reserve the right to prohibit any "surprise" activity even at the last minute. Should any of the facility's equipment need to be augmented or substituted by the Sponsor, said Sponsor will be responsible for provision of such equipment as well as cost of installation. WMU reserves the right of approval of any and all equipment provided by the Sponsor. We reserve the right to prohibit any inappropriate activity even at the last minute. Facilities must be returned to the condition in which they were found prior to Sponsor's departure.

Food and Beverage

Food and beverages are allowed provided the menu has been cleared and approved by the Building Coordinator. Alcoholic beverages may not be used, distributed, or permitted without the express written consent of WMU via Timothy Kellogg, the University's appointed legal affairs representative.

Admission Fees

There is usually no objection to charging an admission fee for an event or for taking donations, but such intentions must be declared in advance and the Lee Honors College reserves the right to deny such permission. The Sponsor is then responsible for all aspects of collection. The intended procedure must have Lee Honors College approval.

Mandatory Program Notice

To meet directives of the state fire marshal, the following notice is required in printed programs: "Building emergencies will be indicated by spoken announcement within the seating area. In any emergency, walk - do not run - to the nearest exit."

Contract Agreement

This agreement constitutes the complete understanding of both parties regarding this usage. It is understood that any changes, additions, or deletions must be in written form signed by both parties as an addendum to this agreement. It is further understood that this agreement cannot be assigned or transferred. The undersigned also affirm that they are authorized representatives of the involved parties.