The Graduate College

New Graduate College Form Instructions

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Some of the forms guiding the dissertation, specialist project, and thesis process are brand new.  Others have been redesigned for ease of use.  Information can be typed directly on the forms and then printed for signature and routing. At this time, the Graduate College will maintain forms ONLY for doctoral students. Other forms will be maintained by departments. Used together, these forms represent a retention matrix that supports graduate students throughout the dissertation, specialist project or thesis phase of their programs of study. 

  Below is a list of the forms in the order in which they were designed to be used:

1. Notification of Appointment to a Dissertation, Specialist Project, or Thesis Committee Form: [.pdf] [.doc] Procedure: The new form asks students to gather signatures from A. their committee chair and members, B. the graduate program advisor, and C. the associate dean or dean of the academic college.  The form is then forwarded to the Graduate College dean for signature.  Copies of the approved form are sent back to the department chair and to the graduate program advisor.  Students are encouraged to maintain a copy for their own records.

 

2. Doctoral Dissertation, Specialist Project, or Thesis Proposal Approval Form: [.pdf] Procedure:  The new form separates the actual proposal approval process from the Notification of Appointment to a Dissertation, Specialist Project, or Thesis Committee Form, to which it was originally attached.  It provides the Graduate College with a marker for documenting time to degree. Students are asked to type in the names of and gather signatures from their A. committee chair and members.  Then, they are asked to submit one copy each to A. the department chair and B. the graduate program advisor, and C. the Graduate College.  Students are encouraged to maintain a copy for their own records.

3. Doctoral Candidacy Form: [.pdf] Procedure: The new form recognizes this crucial  stage in the doctoral student’s path to the Ph.D. It also provides the Graduate College with a marker for doctoral retention. The form can be generated by the student, the dissertation committee, or graduate program advisor upon fulfillment of the criteria on the form.  Signatures from the dissertation committee chair and members are required.  The form is forwarded to the Graduate College for the dean’s signature.  The student will receive a letter of acknowledgement from the Graduate College dean.   

 

4. Doctoral Annual Review Form: [.pdf]  Procedure:  The annual review is a retention tool that helps faculty and graduate students identify strengths as well as areas of weakness in the student’s performance that impact program completion.  The graduate program advisor forwards one copy of the annual review for doctoral students only to the Graduate College.