Faculty & staff

Faculty & staff


Staying on course

Guidelines for WMU on-campus employers

Departments who compensate students using the work-study program must:

  • maintain a job description for each student in the program  

  • collect time sheets for hours worked. Timesheets must be signed by the student’s supervisor, certifying that: 1) hours worked were authorized and 2) the time reported accurately represents hours worked on tasks related to the department’s normal course of business.

  • make these records available for review upon request from financial aid

  • maintain the records according to WMU Human Resources policy.

  • employ the students at the department’s regular place of operation

  • employ the students during the department’s normal business hours

  • provide direct supervision for the students

  • coordinate the pay rate with the model established by Career & Student Employment Services. Pay rates must be assigned based on the position and skills necessary to complete assigned tasks.

Students who are paid using work-study must work to earn wages. Please do not use work-study to compensate students for hours of study, or other non-work-related activities. To do so would be a violation of federal, state and University guidelines.

When you employ a student you must compensate them regularly for hours worked. It is not appropriate to permit a student’s hours to accumulate while finalizing the details of the student’s financial aid.
Work-study payrolls are assigned as follows:

  • Summer 2 - pay periods 02 through 08

  • Fall - pay periods 10 through 26

  • Spring – pay periods 28 through 44

  • Summer 1 – pay periods 46 through 52

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Student Financial Aid
1903 W Michigan Ave
Western Michigan University
Kalamazoo MI 49008-5337 USA
269 387-6000 finaid-info@wmich.edu