Departments who compensate students using the work-study program must:
maintain a job description for each student in the program
collect time sheets for hours worked. Timesheets must be signed by the student’s supervisor, certifying that: 1) hours worked were authorized and 2) the time reported accurately represents hours worked on tasks related to the department’s normal course of business.
make these records available for review upon request from financial aid
maintain the records according to WMU Human Resources policy.
employ the students at the department’s regular place of operation
employ the students during the department’s normal business hours
provide direct supervision for the students
coordinate the pay rate with the model established by Career & Student Employment Services. Pay rates must be assigned based on the position and skills necessary to complete assigned tasks.
Students who are paid using work-study must work to earn wages. Please do not use work-study to compensate students for hours of study, or other non-work-related activities. To do so would be a violation of federal, state and University guidelines.
When you employ a student you must compensate them regularly for hours worked. It is not appropriate to permit a student’s hours to accumulate while finalizing the details of the student’s financial aid.
Work-study payrolls are assigned as follows:
Summer 2 - pay periods 02 through 08
Fall - pay periods 10 through 26
Spring – pay periods 28 through 44
Summer 1 – pay periods 46 through 52
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