1. A list of all teachers, administrators, and professional staff at the school should be compiled (see attached pages, which include a checklist).  You should include everyone who is either a full-time or part-time permanent employees or the three above-mentioned groups who have regular contact with the students.  If you have a question about whether an employee should be included, please call.
   
   
2. A person should be designated to receive the questionnaires from the respondents and mail them in the mailing envelope to us.  This person will maintain the list (see 1) and make sure that everyone has responded.  This person should not be the school director or assistant director, etc.  It should be someone who is seen as having some authority, and can reassure the respondents that the director will not have access to the questionnaires before they are sent to the Evaluation Center.  No one should open the sealed envelopes before they leave your school.  Before you copy the cover letter this person's name should be written in the appropriate space.
   
   
3. The questionnaire, together with the cover letter and an envelope, should be given to all the individuals included on the list. This can be done by placing the materials in their mailboxes, distributing them directly to the individuals, distributing them during staff meetings, etc.
   
   
4. The respondents should be asked to complete the questionnaire, enclose it in the envelope, seal the envelope and then return it to a designated person at the school.
   
   
5. It is important that the respondents complete the surveys independently. Therefore, if the respondents are to complete the survey in connection with a meeting, it is important that they can work in silence and in an area where others cannot read what they are writing.
   
   
6. Teachers should not place their names on the questionnaire, although they will be responsible, along with the designated person for having their name checked off the list when the questionnaire is returned. Respondents may choose to place their names on the envelope.
   
   
7. We need to have an 100% response, but an individual could not complete the questionnaire and was therefore not checked off the list, please write a few notes listing their position and the reason why they could not complete the questionnaire.
   
   
8. When all questionnaires are accumulated at the school, the designated person should mail them in the large mailing envelope addressed to The Evaluation Center, Western Michigan University, Kalamazoo, MI 49008.  A copy of the checklist of the persons who were to complete the questionnaire should accompany the sealed envelopes containing the questionnaires.

Designated person responsible for survey: __________________________
 

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